An Employment Certificate is an important document in anyone’s professional life. This is a certification or proof of the fact that one is employed. Employment certificates are to be issued by the employers, which are companies in most of the cases. The employment certificate mentions necessary details about one employee, which includes the period for which he or she had been employed in that very company. Furthermore, it includes performance details and the conduct of an employee during his or her serving period in that company. The Human Resources department of any company upon request of employees issues employment certificates.

Importance of Employment Certificates

An employment certificate is not just a piece of paper that serves as employment proof it is a really important document that is required for multiple purposes. First of all, if one is applying for a new job, an employment certificate is required to be presented to the new employer as work experience proof and also to give them a good idea about the performance of one employee in the previous company. Nowadays due to excessive fraudulent cases in the banking sector, banks do not allow loans, large financial value accounts, and credit cards unless there is proof that one is a legitimate employee and has reasonable income to support such types of financial resources, so employment certificate also comes in handy in such situations.

Another use of an employment certificate is when people want to continue their education but certain courses require prior field experience, so an employment certificate in such cases provides the required criteria of experience. Employment certificates are extensively used in other such cases and also in situations of a legal nature or cases in a court of law. Employment certificates also discuss the conduct of employees so it is an important document.

Creating a Professional Employment Certificate

Every company has its employment certificate designed for its employees. This is mostly done by the Human Resources department; people in the Human Resources department can also have it designed by some other professional. However, designing it is not very difficult due to the availability of several computer software applications; one only needs to take care of a few important points:

• Employment certificates are a little bit detailed, so the best-suited and suggested orientation is portrait. This is a common practice observed in most cases.
• The size of the document is usually standard A4 paper size.
• Company logo, if any and interested to be included, should be at the top of this certificate. Including a logo makes it more professional-looking.
• The main heading or title should be “Certificate” or “Employment Certificate”.
• The body of the certificate holds a general employment certification statement where spaces can be left for filling in employees ’ details or they can also be typed in during the issuing of a certificate. Details include name, employment period, and dates of issuing the certificate.
• Try to keep this as simple as possible since it is a formal and official document issued for official purposes.
• A certificate is to be signed by the concerned department head so make a place for that.

Here is a preview of a free sample Employment Certificate Template created using MS Word,

Here is the download link for this Employment Certificate Template,

Please follow the link below to download this Employment Certificate Template in MS Word Format,

Please follow the link below to download this Employment Certificate Template in MS Word Format,

Certificate of Service Employment

Here is the download link for this MS Word Employment Certificate.

Here is the download link for this Professional Service Employment Certificate

Grab this Professional Employee Certificate. Click here to download this free printable Certificate.

Certificate Of Employment For Resigned Employee

Here are some previews and download links of these Certificates for Resigned Employees.

This professional and official document has some different looks. You can easily edit it and fill it according to your employee’s service years. Click here to download this.

Here is another official employment certificate template with some different styles of font.

This employment certificate is designed on different letterheads with a unique font and layout. Feel free to download this remarkable and professional certificate.

Sample Employment Certificate for Visa Application

Key elements of a Professional Employment Certificate

A professional Employment Certificate, also known as a Certificate of Employment, serves as formal proof of an employee’s work with a specific company. Here are the key elements that should be included in such a certificate:

1. Company Letterhead: The certificate should be printed on the company’s official letterhead, which includes the company logo, name, address, and contact details.
2. Date of Issuance: This is the date on which the certificate is issued. It should be clearly visible.
3. Certificate Title: The document should have a clear title that identifies it as a Certificate of Employment.
4. Employee Details:
   • Name: Full name of the employee as registered in company records.
   • Employee ID: (if applicable) The unique identification number of the employee within the company.
   • Position: The job title held by the employee during their tenure.
   • Department: (optional) The department or division where the employee worked.
5. Employment Period: Start and end dates of the employee’s tenure with the company. If the employee is still working, the start date to the current date should be mentioned.
6. Purpose of the Certificate: A brief statement indicating why the certificate is being issued, for example, at the request of the employee for their personal records.
7. Description of Duties: A brief summary of the employee’s responsibilities and roles during their employment.
8. Performance and Conduct: (optional) A general statement about the employee’s performance and conduct, if it is customary or required by the employee.
9. Closing Statement: A formal statement wishing the employee well in future endeavors, which may optionally include a readiness to rehire.
10. Signature: The certificate should be signed by an authorized person such as the HR manager, department head, or company executive. This signifies the authenticity of the certificate.
11. Contact Information for Verification: Provide a contact number or email address for entities seeking to verify the contents of the certificate.

These elements ensure that the certificate provides a comprehensive and official record of employment, useful for the employee in future job applications, visa applications, or any legal requirements.