Credit Memo Templates - My Word Templates

I offer these 11 Free Credit Memo Templates in Microsoft Word to start preparing your own Credit Memo quickly. You can also download Cash Receipt Templates if you desire.

A Credit Memo is also known as an invoice which is a document in which transaction details of a list of products or services that are purchased under that single transaction. Usually, people mix credit memos and statements, however; these two are different things.

A Credit Memo is written in a single transaction whereas a statement is created for a particular customer in which the list of different invoices is issued for a particular period. There are lots of reasons and times when a credit memo should be used including unit price overbilled to inform the customer of the amount that is overbilled, for the goods that are short shipped to inform the customer of the shortfall quantity, for the correction of invoices after the rejection of certain faulty products, for the discounts made after shipment of the products on the request of the customer, for the shipment of wrong products to a customer and to write off a shortfall amount to the customer. Credit memos are very important because they help you maintain inventories, accounts, and other books.

Free Credit Memo Template

Here is a preview of this Credit Memo Template created using Microsoft Word 2007,

Tips to Credit Memo Template

Writing a credit memo is not a big deal and must have some key elements to make it perfect and effective.

The title of the credit memo or invoice such as sales invoice, purchase invoice, etc.
A unique reference number for future inquiries.
The information of the vendor (the party from whom the goods are purchased).
The details of the record importer or the party who is liable to pay all the taxes and duties charged for the shipment.
The issuance date of the credit memo.
Write the details of the products like product ID, quantity, and price.
Write the unit price of the products or services. Do not forget to mention the discounts that are made for the customer.
Complete details of the buyer including the shipping address.
Write the date on which the service or product was delivered or sold.
List order tracking numbers.
The total amount charged with details of unit price and different taxes.
Terms and conditions of the service or goods are usually unique for different invoices.
Include all the payment methods like a credit card, cash on delivery, or any other method also mention the date of payment and conditions for late payment.
At the end of the memo, do not forget to write the total due amount in a different color to avoid confusion.

For creating a credit memo document, one can use different word processor tools and spreadsheet software. For creating a credit memo along with the understanding of the basic elements of a memo one must have an understanding of the format of the memo like the right placement of inventories on the spreadsheet. It is good to use the special credit memo-creating software because in such software there is no need to spend hours searching for a particular credit memo.

Here is the download link for this Credit Memo Template,

Here are previews and download links for these Credit Memo Templates in MS Word to assist you in creating your own Memo Template.