Here is a wonderful Purchase Receipt Template to help you manage your day-to-day purchase transactions. No matter how big or small your business is, you need it.
When a customer purchases a product or service from your business, it is essential to generate or print an official Purchase Receipt. This Receipt shall include the details of the transaction so that both parties can have a record for later use. If you are responsible for printing such purchase receipts for your business. Then you must know about critical information that should be included in the purchase receipts.
Here is a preview of a Sample Purchase Receipt Template in MS Word Format to help anyone create their professional-looking purchase receipts.
Here is the download link for this Purchase Receipt Template,
Purchase Receipt Guidelines
Purchase receipts are essential to write to maintain an accurate record of total business purchases. Following are some important tips to design standard purchase receipts for your own business:
Header Section
The header of the purchase receipt should contain the title of the receipt and the name of your company. Also, include contact information at the top of purchase receipts. Designate a place to write the name and contact information of the customer who is making purchases with you.
Payment Method
Write some information about the payment method of the customer. For instance, if the customer made a payment through a credit card then you have to write the type of card, the last four digits of the account, and any other important detail. You can repeat the same process with the bank information while payment through check.
Purchased Items
Write details of particular products purchased by customers including a description of the product or type of service with the special service package. Write the total amount charged to the customer for the purchased product or services at the bottom of the purchase receipt with the addition of tax if required.
Return Policy
Do not forget to write the return policy of the purchase at the bottom or at the back of the purchase receipts to avoid any legal trouble in the future. A purchase receipt is usually issued after making full payment against purchased items.
Tax Deduction
Your tax deduction policy should be clear and supported by the tax laws of your state. It is necessary to satisfy potential customers otherwise they can file a case against you for the wrong tax deductions.
Place your Logo
Do not forget to place the logo of your business on the purchase receipt because it will make your receipt unique and can promote your business to attract maximum customers to you. It is essential to have a purchase receipt for each transaction to maintain accurate records of your purchase as well as cash registers.
Party Signatures
The signature of the buyer and seller is important so designate a special place on the receipt for the signature and always design two copies of your receipts to maintain proper records. Always give the original copy to your customer and keep a duplicate copy with you.
