Job descriptions are the main tools for communication that have an important role to play in your organization. If the job description is not well written then the first impression on the masses is poor and people do not perceive it accurately and are unable to satisfy their expectations. Job description is the main idea that enables your worker to access his duties, responsibilities, and requirements of a particular job. The employee job description is based on the information that is needed to be performed by the expected employee and also shows already set criteria, such as specific qualifications, skill and experience, etc.; required for the offered job. It also clarifies the working conditions, tools available, equipment used, knowledge, and relationships with other designations. Whether it be a small firm or a large company, every institution needs a well-defined job description for a competitive environment and to give direction to the employee. Give proper direction to your employees with the vision and mission of your company. It’s a leader’s job to assign proper work to his employees as needed by the customer.
Here is a preview of this Sample Job Description Template created using MS Word,
Some effective rules are given to consider while writing a job description:
- Job Title
- Job Summary/ Responsibilities
- Qualification/ Requirements
- Job location
- Salary and benefits
When starting to design a role or job description, one must know the history of the company and set goals according to it and it is essential to take measures that can make positioning more attractive and productive as well as competitive and rewarding for the candidate. After getting familiar with all the aspects of the job description, you should do some research on HR journals and different types of articles that present job descriptions so you get an idea about the latest trends as well as you can prepare an exclusive type of job description.
Now you can start developing a job description by starting from the title. The title should be accurate and reveal what position is offered as the nature of the work and designation it holds in the firm or company, for example, accountant, secretary, personal assistant, engineer, graphic designer, manager, etc. Be careful about the title and choose the title according to organizational structure. Now explain the job summary or the responsibilities in detail with specific roles that have to be assigned to the employee after recruitment. Summarize the objective, nature of work, and scope in a few lines from three to four lines, it should be taken as the mission statement of the job. Responsibilities should be described separately so it will be clear to employees what he has to be capable of. In addition, specify major tasks.
Reporting lines refer to indicate the position on the job and the relationship of the role that is expected to be supervised. In the next section, qualification or required education is mentioned. All types like education, experience, skill, any kind of diploma, licenses, and abilities are counted in this section. Applicant can also mention about his characteristics according to this section. Job location also explains the designation or position along with the travel requirements has to be mentioned earlier. Now the important section comes the eye-catching section for any applicant, a description of the salary and benefits according to the role and company.
Here is download this Job Description Template,
