When it comes to project management, the process is tougher and complex as compared to the other areas and fields of a business. If we ask some of the top project managers in the world, we will find out that there are only two most important things or elements of a project that the manager keeps track of including; completing the project within budget and finishing it on time.
Gantt chart is a worldwide usable application or computer software that helps the project management staff to keep track of the most important elements of a project including timing, scheduling, staff members, progress, finances, and resource allocation.
Importance of a Gantt Chart:
- Clarity:
The most important benefit of the Gantt chart is that it allows the supervisors or project manager to oversee the progress of all the team members and thus help them to track the problems or setbacks without going through each of them. - Communication:
Gantt charts also allow and help the team members along with the project manager to communicate with each other in a better way. This not only saves a lot of time and makes it possible or much easier to complete the project on time but it also clears out the errors and mistakes between the staff members and supervisors. - Motivation:
It is common knowledge that some people perform better when they are motivated or work in a competitive situation. Gantt chart has the feature of displaying the progress of each team of the project to show their progress separately on a timeline which further, motivates the other team members to work harder to win the race. This competition not only keeps the members on the same track but keeps them motivated to work more effectively. - Resource allocation:
This feature is more helpful for supervisors or project managers as compared to the other staff members but as we look at the bigger picture, this helps the entire team working on a project. With the Gantt chart, the project manager can easily allocate the resources even before the project starts which gives them enough foresight to work on the errors and possible delays that may come in the future.
Application of Gantt Chart in business:
- Gantt chart and Gantt software programs are widely used in business management processes. There are Gantt charts available for all kinds of projects and tasks no matter what kind of business you want to use this chart in.
- One of the key uses or applications of the Gantt chart is in scheduling projects and tasks. For project managers, Gantt charts provide big help for keeping their progress on schedule and these charts also allow them to finish the project on time.
- Gantt charts provide a lot of help for keeping the project team on the same page whereas on the other hand, it also enables the project manager to keep track of the progress of each member of the project team along with the resources and money.
Here is a preview of a Free Sample Gantt Chart Template created using MS Word,
Here is the download link for this Gantt Chart Template,
